Fee Management

Automated fee processing for Asset managers, fund administrators and fund providers.

We deliver modular Fee Management Solutions – tailored to financial service providers with complex requirements for billing, compliance, and seamless integration into existing IT landscapes.

Automate fee processes intelligently.

Billing models in the financial sector are complex and subject to strict regulatory requirements. Manual processing is error-prone, difficult to scale, and lacks audit security.

calculo automates the processing of all types of fees – including management fees, performance fees, and trailer fees - ensuring rule-based workflows, full transparency, and auditability. The solution integrates seamlessly into existing IT systems and is available flexibly as a SaaS or on-premises deployment.

Select your use case directly:

Smart Fee Management Challenge

Benefits that speak for calculo.
Why it's the right choice for demanding fee workflows.

Controlling
Automated billing – even for the most complex fee structures

Volume-based, date-driven or mandate-specific: All billing logics are handled with rules, delivered transparently, and are fully auditable from calculation to approval.

Icons Hubspot
Seamless integration into existing system landscapes

Fully API-based and flexibly connectable to data warehouses, front-office systems, or accounting – available as SaaS or on-premises.

Process
Audit Security & Regulatory Compliance by Design

Audit trails, versioning, and roles
ensure traceable, compliant billing.
Compliance is built-in by design –
secure, transparent, audit-ready.

 

Fund fee management & product-based billing.
How we support you. 

Fund providers manage a wide range of fee models that are dynamically calculated based on volume, transactions, or unit counts.


Our solution automates the processing of these charges - fully traceable and seamlessly integrable into existing systems.

Typical fee types

•    Management fees – based on volume, reference date, or tiered structures
•    Custodian fees and transaction costs
•    Unit-based fees, e.g., per ISIN
•    Performance-based fee combinations (e.g. with thresholds)

Rule-based processing

•    Freely definable fee structures and calculation models
•    Support for minimum and maximum amounts
•    Threshold calculation for volume-based charges
•    Automatic application of tiered pricing and conditions

Audit-proof processes

•    Complete audit trail and transparent logging
•    Four-eyes principle and role-based approval workflows
•    Export functions for audit reports and e-invoicing
•    Version history and rule-based logging mechanisms

System integration

•    API connectivity to Billing & Revenue Management (BRM), fund accounting, or third-party systems
•    Direct data import from CRM, DWH, or reporting platforms                                
•    Support for common formats: XML, CSV, or manual input
•    Flexible integration into existing IT infrastructures

Operating models

•    SaaS delivery via certified hosting partners
•    On-premises deployment within your IT environment
•    Scalable, multi-tenant setup for complex fee models

Digital Transformation

Allianz Global Investors

Customer Story

/ Automated Multi-Country Platform for Fee Reconciliation
Read more

Digital Transformation

Vontobel Asset Management

Customer Story

/ Automated Fee Processing for Institutional Asset Management
Read more

Typical fee types

•    Advisory fees and flat-rate all-in models
•    Index licence fees calculated by volume or value
•    Mandate-based charges with min/max thresholds
•    Combined fee models with fixed and variable components

Discount & pricing models

•    Freely definable discount tiers per client, mandate, or product
•    Mapping of custom pricing agreements or special terms
•    Support for kickback structures and tiered discounts
•    Combination of fixed fees with volume-based billing elements

Automated approval options

•    Rule-based calculation of all fee components
•    Automated creation and archiving of billing documents
•    Mandate-specific workflows and approval structures
•    Support for consolidated billing and mandate grouping

Connectivity & integration

•    API-based connection to BRM, CRM, and ERP systems
•    Transfer of accounting data to financial systems
•    Export for reporting, compliance, or audit reviews
•    Flexible integration into existing mandate processes

Operating models

•    Available as SaaS or on-premises – based on compliance needs
•    Multi-client capable for international structures and client setups
•    Includes role concepts, multilingual support, and rights management

 

Mandate billing & advisory models.
How we support you.

Institutional mandates and advisory models involve a wide range of fee structures – from flat all-in fees and advisory contracts to volume-based license charges.
Our solution delivers rule-based, transparent billing for all fee models, supporting multi-client operations, audit-proof processes and seamless integration with existing systems.

Trailer Fee Management.
Calculation, Processing and Rule-Based Control.

Trailer fees are derived from management fees and distributed between banks, providers and external asset managers. Calculation is volume-based, using asset holdings, NAV and optional currency exchange rates, referenced to settlement date, month-end or defined average values.


The solution supports all trailer fee models: incoming, outgoing and outgoing-dependent. Fees are automatically allocated per holding, calculated in a VAT-compliant manner and controlled through configurable rule sets. It further considers direct agreements between External Asset Managers and providers, excludes Nostro positions from fee calculations, and ensures fully transparent documentation of all settlement and reconciliation details.

Calculation Logic

Percentage-based or basis point models per product volume, with flexible NAV and valuation date logic.

Processing Models

Support for invoice-based and payment-based processing workflows.

Incoming & Outgoing Fees

Automated processing of incoming and outgoing trailer fees, including dependent fee models.

Direct Agreements

Settlement-level validation with automated entitlement control.

VAT-Rules (CH/LI)

Automatic differentiation between VAT-liable and non-VAT-liable funds.

Reporting

Detailed statements, provider reports, volume analytics and fee overviews.

Digital Transformation

Viseca Card Services SA

Customer Story

/ Exchange Rate Automation for Foreign Currency Transactions
Read more

Digital Transformation

UBS & Credit Suisse

Customer Story

/ Automated Fee Management Platform for Financial Institutions
Read more

Modular features.

Our Fee Management Solution calculo combines powerful core modules for automated fee processing with extensions for reporting, auditing, and integration.

Core Modules

  • Fund Fees
    Rule-based calculation of volume-, transaction-, or unit-based fees

  • Mandate Billing
    Billing of all-in fees, advisory contracts, or license charges

  • Performance Fees
    Automated processing of price- or benchmark-based compensation

  • Tax d’Abonnement
    Luxembourg subscription tax incl. XML export for MyGuichet

  • Trailer Fees
    Commission logic for distributors and platform partners

  • Sales Commissions
    Calculation and billing of external partner commissions

Extension Modules

  • Distribution Management & Reporting
    Data foundation for controlling, forecasting, and analysis

  • External Fee Validation
    Automated checks for correctness, legitimacy, and plausibility

  • Transfer Pricing
    Mapping and reporting of internal service allocations

  • Invoice Allocation & Posting
    Reliable distribution and posting of costs and invoices

  • Reconciliation 
    Reconciliation of calculated fees against contractual fee schedules, actual charged fees, and AuM and NAV accounting values

DZ Privatbank
Viseca Card Services SA
Vontobel Asset Management AG
Allianz Global Investors
Lufthansa Cargo

Clients who trust CONVOTIS.

DZ Privatbank
Vontobel Asset Management AG
Viseca Card Services SA
Lufthansa Cargo
Allianz Global Investors
 

The next step starts here.
Optimize your Fee Management.

Looking to automate volume-, transaction-, or unit-based fees? Or process complex mandate models with all-in fees, advisory contracts, or licence charges in an audit-compliant way? Together, we’ll analyse your smart fee management requirements and develop a tailored concept – from system integration to full operations.


Simply fill out the form – we’ll get back to you shortly.

FAQ

What companies care about most when implementing a Fee Management Solution. These are the questions we regularly encounter in projects focused on automating, digitising, and optimising complex fee billing in regulated financial environments.

Which fee types can be automated with a Fee Management Solution?

Our solution calculo supports rule-based billing of all volume-, transaction-, and unit-based fees. This includes management fees, custodian fees, transaction costs, performance fees, as well as all-in fees, advisory fees, and licence fees – all fully transparent and audit-proof.

How is the Fee Management system integrated into existing environments?

calculo is API-based and can be flexibly embedded into existing IT architectures. Whether connecting to fund accounting, DWH, front-office, or reporting systems – data exchange is handled via standardised interfaces such as XML or CSV. Manual data entry is also supported.

What are the concrete benefits of automated fee processes?

Automated fee processing reduces errors, lowers operational effort, and ensures transparent, traceable workflows. Features such as tiered calculations, threshold logic, four-eyes approvals, audit trails, and exportable reports increase efficiency and support regulatory compliance.

Which companies benefit from a Fee Management Solution?

calculo is ideal for asset managers, fund providers, financial service providers, and platform operators with complex billing models – such as mandate billing, trailer fees, or product-based fund charges. The solution supports scalable structures and is also suitable for multi-client platforms with multiple stakeholders and distribution partners.

Does a Fee Management Solution support regulatory and audit requirements?

Yes – our solution calculo is designed for auditability and regulatory compliance. It fully covers requirements such as MiFID II, tax d’abonnement, and internal compliance policies – with documented versioning, logging, and comprehensive reporting functionalities.