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What is Vendor Invoice Management by OpenText?
Manage document processes digitally, efficiently, and in full compliance.

Vendor Invoice Management by OpenText (VIM) ist die führende Erweiterung für SAP-Systeme zur Automatisierung des gesamten Procure-to-Pay-Prozesses.Vendor Invoice Management by OpenText (VIM) is the leading SAP add-on for automating the entire procure-to-pay process.

Incoming invoices, order confirmations, delivery notes, or quotations are captured centrally, validated, and released based on rules. Companies benefit from faster processing times, fewer manual errors, and full compliance with international e-invoicing standards.

With CONVOTIS as your implementation partner, VIM becomes the strategic foundation for efficient, scalable, and future-proof document management in the SAP environment.

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Our services with VIM.

As a certified SAP and OpenText specialist, we support companies in implementing Vendor Invoice Management for SAP – from initial analysis to productive operations. We combine technological expertise with deep SAP know-how, ensuring your processes are designed to be efficient, scalable, and future-proof.

Implementation in SAP S/4HANA and SAP BTP (Clean Core)

We ensure the seamless integration of VIM into your existing SAP landscape – whether Greenfield or Brownfield – including S/4HANA migration and connectivity to the SAP Business Technology Platform.

Enhancement and process automation

From adapting individual workflows to end-to-end automation of document-based processes – we continuously evolve your solution and leverage machine learning for maximum efficiency.

Support and ongoing services

Our experts ensure that your VIM solution runs reliably and with high performance at all times. We provide operational support, deliver quick issue resolution, and act as a long-term partner by your side.

Close collaboration throughout all project phases

We focus on a partnership-based approach – from analysis and design to implementation, training, and continuous optimization during live operations.

German-speaking expert team

With a double-digit number of experienced, German-speaking VIM consultants, we ensure expertise, capacity, and quality for your projects.

Benefits of Vendor Invoice Management by OpenText .
Why VIM stands out in the SAP context – delivering efficiency, compliance, and automation.

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Reduced effort with high document volumes

Automated data extraction and intelligent validation significantly reduce manual tasks – easing the workload for teams and shortening processing times.

Process
Fast and transparent approval processes

Approval workflows run directly in SAP FI, MM, and S/4HANA, seamlessly integrated into the Fiori Launchpad - with full transparency and traceability.

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Seamless and certified SAP integration

VIM is seamlessly embedded into your SAP system landscape, thoroughly audit-proof, and specifically designed for maximum scalability.

Features & extensions of Vendor Invoice Management by OpenText

VIM is far more than just a solution for automated invoice processing. The extension covers a wide range of document-based processes and offers intelligent features for compliance and automation.

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Supported document types

VIM processes not only invoices but also order confirmations, delivery notes, customer orders, and quotations – fully integrated into your SAP processes.

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E-invoicing & compliance

The VIM standard supports numerous global e-invoicing formats such as ZUGFeRD. This ensures that companies comply with international regulations as well as national compliance requirements.

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Machine learning & automation

Intelligent OCR and machine learning automatically enrich data and continuously optimize workflows – a crucial step toward true end-to-end automation.

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SAP integration & extensibility

VIM is certified for SAP FI, MM, and S/4HANA, embedded into the SAP Fiori Launchpad, and flexibly extendable via the SAP Business Technology Platform (BTP).

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Scalability & future readiness

Thanks to its modular architecture and cloud connectivity, VIM can be adapted at any time to growing document volumes, new business models, and evolving regulatory requirements.

Implementing VIM strategically.
From demo to go-live.

Whether introduction or optimization – we support your implementation in a practical, structured way, tailored to your system landscape and business needs.

Talk to our experts about your requirements and objectives, or request a demo right away. Together, we’ll find the right solution for your IT and process landscape.

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FAQ

What companies care about most when using VIM. These are the questions we regularly encounter in projects focused on the digitalization of invoice processes.

Which companies benefit most from Vendor Invoice Management by OpenText?

VIM is ideal for organizations with high invoice volumes, complex approval structures, or international compliance requirements. Finance and IT departments in particular benefit from reduced workload and scalability.

How does VIM support the adoption of e-invoices in SAP?

VIM provides standardized processing of e-invoices and supports international formats such as ZUGFeRD and PEPPOL. This ensures reliable compliance with regulatory requirements across different countries.

What role does machine learning play in Vendor Invoice Management for SAP?

Machine learning is used to recognize incoming documents more intelligently, automatically enrich data, and continuously optimize approval processes. In this way, the system evolves with every transaction.

Can VIM be flexibly adapted to existing SAP landscapes?

Yes. VIM is certified for SAP FI, MM, and S/4HANA and can be individually extended via the SAP Business Technology Platform (BTP). This keeps companies flexible in migration and transformation projects.

Is there an option to test Vendor Invoice Management by OpenText in advance?

Yes – CONVOTIS offers individual demo sessions with our SAP experts. In these sessions, the features of Vendor Invoice Management for SAP are presented directly in the system and explained in a practical way. This gives companies valuable insights into integration options and optimization potential.